ON INFORMATION SYSTEMS
HELSINKI, FINLAND December 13-16, 1998
Marina Congress Center, Katajanokanlaituri 6, FIN-00160 HELSINKI
G E N E R A L I N F O R M A T I O N O F T H E E X H I B I T I O N
LOCATION OF EXHIBITION AREA
The exhibition area is located at the ground floor of Marina Congress Center. It will be easy to reach by conference participants. At the same floor will be the conference registration, get-together reception and coffee service during the 4-day conference.
PRICE OF BOOTH
Price for the booth for 4 days is $ 1500 (8250 FIM). Price includes value added tax 22 %. The size of each booth is 4m2 (2 x 2 meters).
An installed basic elements of booth as follows
·partition elements (light gray, size 100 x 220 cm per element), partition elements are hard edged and have aluminium profiles, you may use hooks for suspension
Additionally price of the booth includes
·daily cleaning of booth space
RESERVATION OF BOOTH
To reserve an exhibit booth kindly fill in the attached booth reservation form and return it no later than 1 September 1998 to the ICIS98 Conference Agency at the address:TSG-Congress Ltd.
Reservations of booth space will be made on first-come first-served basis. TSG-Congress Ltd. will send a confirmation and invoice of booth reservation after receipt of booth reservation form. To assure a booth reservation the whole price of booth is required to be paid before the Conference according to due date of invoice. The exhibit management reserves the right to transfer booth locations if some of the booth space have not been sold or in order to effect a more uniform distribution of space. No transfer will be made without a notice to the exhibitor.
Exhibition will be open according to the Conference programme as follows:
Sunday, December 13
3 p.m. 9 p.m.
Monday, December 14
8 a.m. 6 p.m.
Tuesday, December 15
8 a.m. 6 p.m.
Wednesday, December 16
8 a.m. 1 p.m.
SET-UP AND DISMANTLING
Exhibit booths are ready for set-up on Sunday, December 13 at 12 a.m. Booths are expected to be ready for the Conference registration which will begin at 3 p.m. The Get-together reception will start at 7 p.m. Exhibitors can dismantle their decorations on Wednesday, December 16 beginning at 1 p.m. Dismantling time will end at 3 p.m. The exhibitor is responsible for decorating his own booth and he shall take care of the reception, unpacking and storing of the goods as well as of the removal of the materials after the exhibition. As a rule, Marina Congress Center has no storage facilities for incoming exhibition goods or other materials.
EXHIBIT DECORATING FIRM
The rental furniture will be provided by WS-Expogroup Ltd. The official coordinator of the exhibition is the Conference Agency, TSG-Congress Ltd. Booth reservations and additional rental furniture has to be ordered via TSG-Congress Ltd. Your contact person is Mr. Pasi Rautula.
USE OF SPACE
Every exhibitor must use only their exhibit booth for distribution of material. The exhibitor must notice following:
·The exhibitor in responsible for decoration of his own booth
General order in the Conference areas will be taken care of Marina Congress Center. The conference organisers, exhibition coordinator and the Marina Congress Center are not responsible for any damage to or disappearance of goods, structures or other materials of the exhibitor. The whole Marina Congress Center is reserved for the ICIS98-Conference. The exhibition area will be locked after daily conference programme.
The exhibitor shall take out necessary liability, business interruption and goods insurance on their own account.
ELECTRIC POWER SUPPLY
The mains electricity supply is alternating current at 220/380 V, 50 Hz. The conference organisers, exhibition coordinator and the Marina Congress Center are not responsible for any damage caused by power failure. The exhibitor, in his capacity as owner, is responsible for the electric appliances he has brought to the stand.
FIRE PRECAUTIONS AND OTHER SAFETY
With respect to fire safety, the general laws and statutes currently in force must be complied with. The prior permission of the fire authorities must be obtained if any device possibly jeopardizing fire safety is to be displayed and used. The exhibitor has to pay special attention, for example, to the following safety aspects:
OFFICIAL AND OTHER PERMITS
·The exhibitor shall secure official permits on his own account.
Marina Congress Center has the sole right to carry on catering business. The exhibitor is not allowed to serve on his booth any products brought by himself except for the exhibitors own company sweets or products comparable to them.
Cancellation has to made in writing and addressed to TSG-Congress Ltd. If cancellation is received before November 2, 1998, FIM 1000 ($ 182) will be charged for expenses. For cancellation received between November 2 November 16, 1998, 50 % of the booth price will be charged. For cancellation received after November 16, 1998, 100 % of the booth price will be charged. There will be no refund for no-shows.
EXHIBITOR REGISTRATION AND
The names of representatives of exhibitor should be given on the booth reservation form. The conference registration forms will be delivered to the exhibiting firm. Representatives of the exhibitor can reserve accommodation with the conference registration and housing form by sending it to the Conference Agency, TSG-Congress Ltd. These representatives will receive the conference material and badge upon registration at the conference venue. Two full conference registrations are included in the price of the booth. Additional representatives will pay 300 $ (1650 mk/FIM) for registration fee. Price includes meals according to the conference programme, conference material and participation in sessions.
ADDITIONAL RENTAL FURNITURE
The exhibitor is free to bring all the necessary additional decorating materials and furniture himself. Rental furniture can also be ordered from the Conference Agengy, TSG-Congress Ltd. A list of additional rental furniture will be sent to the exhibitor with the confirmation letter.
The address of ICIS98-homepage is:
It is possible to make a link from ICIS98-homepage to an exhibitors homepage. Please, inform your homepage address on the exhibit space application. If you want your company logo to be placed on the ICIS98-homepage, kindly send the logo to TSG-Congress Ltd. as .tif/.eps formatted.
In the beginning of October, 1998 a tentative booth assignment will be sent to the exhibitors. Organizers are happy to answer your questions and provide further information to all considering participation in the ICIS98-exhibition.TSG-Congress Ltd.